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The DA Form 638 is an essential document used within the U.S. Army to recommend individuals for awards and decorations. This form serves multiple purposes, including recording nominations, maintaining individual award case files, and documenting final actions taken on award requests. It is crucial for recognizing acts of valor, heroism, and service, particularly in wartime situations. The form requires specific information about the soldier, including their name, rank, organization, and the reason for the award. Additionally, it allows for the inclusion of achievements that justify the recommendation, with space for detailed descriptions of meritorious acts. The DA Form 638 also adheres to privacy regulations, ensuring that personal information is handled appropriately. Proper completion and submission of this form are vital, as any missing information could delay the processing of the award. Ultimately, this form plays a significant role in honoring the contributions and sacrifices of service members, making it a critical part of the military awards process.
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Documents used along the form
The DA Form 638 is essential for recommending awards and decorations within the military. However, several other forms and documents are commonly used alongside it to ensure a smooth and efficient process. Below is a list of these documents, each serving a unique purpose in the award nomination process.
- DA Form 4187: This form is used for personnel actions, including changes in duty status, awards, and other administrative requests. It helps facilitate the necessary changes in a soldier's record.
- New York Boat Bill of Sale: For those involved in the buying or selling of boats in New York, the smarttemplates.net/fillable-new-york-boat-bill-of-sale serves as a crucial legal document to ensure both parties are protected and the transaction is compliant with state laws.
- DA Form 1059: Known as the Academic Evaluation Report, this form documents a soldier's performance during training courses. It can support award nominations by providing evidence of achievements and qualifications.
- DA Form 7500: This form is a recommendation for a soldier's promotion. While it focuses on advancement, it can provide context for an award nomination by highlighting the soldier's accomplishments and potential.
- DA Form 2-1: This is the Personnel Qualification Record, which contains a soldier's career data. It offers a comprehensive overview of a soldier's service history and can be referenced when justifying an award.
- DA Form 200: This is a Financial Liability Investigation of Property Loss. While primarily for property accountability, it can occasionally relate to awards if the circumstances involve exemplary service or heroism.
- DA Form 638-1: This form was previously used for award recommendations but has been replaced by the DA Form 638. It may still be referenced in older cases or for historical purposes.
Utilizing these forms in conjunction with the DA Form 638 can enhance the clarity and effectiveness of award nominations. Each document plays a critical role in ensuring that all relevant information is accurately captured and presented for consideration.
Form Breakdown
| Fact Name | Details |
|---|---|
| Form Purpose | This form is used to recommend individuals for military awards and decorations. |
| Governing Regulations | The form is governed by Army Regulation 600-8-22. |
| Privacy Act Statement | It complies with the Privacy Act of 1974, ensuring the protection of personal information. |
| Eligibility Certification | Intermediate authorities must certify eligibility for the award according to AR 600-8-22. |
| Disclosure of Information | Disclosure of personal information is voluntary but may affect application processing. |
| Submission Date | The form must include the date of submission in the YYYYMMDD format. |
| Previous Editions | This version replaces previous editions of DA Form 638, which are now obsolete. |
| Signature Requirement | A signature from the recommending authority is required to validate the recommendation. |
| Interim Awards | The form allows for the indication of interim awards and posthumous considerations. |
More About Da 638
What is the purpose of the DA Form 638?
The DA Form 638 is used to recommend individuals for military awards and decorations. It helps to document nominations, record final actions, and maintain individual award case files. This form ensures that deserving service members are recognized for their achievements and contributions.
What information is required on the DA Form 638?
To complete the DA Form 638, you will need to provide several key pieces of information. This includes the nominee's name, rank, organization, branch of service, Social Security Number (SSN), and the reason for the award. You will also need to specify the period of service for which the award is being recommended and provide a detailed justification for the nomination.
Who can submit a DA Form 638?
Any individual who is familiar with the service member’s achievements can submit the DA Form 638. This often includes supervisors, peers, or other personnel who can attest to the nominee's meritorious acts or service. The recommender must also sign the form, verifying the accuracy of the information provided.
What happens after the DA Form 638 is submitted?
Once submitted, the DA Form 638 goes through a review process. Intermediate authorities will evaluate the nomination and make recommendations for approval or disapproval. The final decision rests with the approval authority, who will determine whether the award is granted, upgraded, or denied.
Is providing personal information on the DA Form 638 mandatory?
While providing personal information such as the SSN is voluntary, failing to include it may delay the processing of the application. It’s essential to provide accurate and complete information to ensure a smooth review process.
Da 638: Usage Steps
Completing the DA 638 form requires careful attention to detail. This form is essential for nominating individuals for awards and decorations within the military. Following these steps will help ensure that all necessary information is filled out accurately, which is crucial for the processing of the award.
- Part I - Soldier Data: Fill in the soldier's name (last, first, middle initial) in box 1. Next, provide the soldier's rank in box 5 and their Social Security Number (SSN) in box 6.
- In box 2, enter the date in the format YYYYMMDD. Then, indicate the organization in box 7 and the branch of service in box 9.
- For previous awards, list them in box 8. In box 10, specify the recommended award, and in box 11, enter the period of the award, including the start date in box 11a and the end date in box 11b.
- In box 12, indicate the reason for the award in box 12a. If applicable, check "YES" or "NO" for interim award in box 12b, and for posthumous award in box 12c.
- Provide the proposed presentation date in box 13 if applicable. Fill in the recommender's information in Part II, including name, title/position, address, and signature.
- In Part III, detail the achievements in box 20. Use bullet points to clearly outline specific acts or services that justify the award. Complete the proposed citation in box 21.
- In Part IV, the recommending authority must certify the eligibility of the individual for the award in box 22. Complete the necessary signatures and dates in the following sections as required.
- Finally, in Part V, provide the orders data, including the issuing authority, permanent order number, approved award, and date.
After filling out the form, review it carefully to ensure all information is accurate and complete. Submit the form according to the appropriate military protocol for processing. Properly completed forms will facilitate a smoother review and approval process for the award.