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The DA 31 form, officially known as the Request and Authority for Leave, plays a crucial role in the administrative processes of the United States Army. This form is not merely a bureaucratic requirement; it serves as a formal request for various types of leave, including annual, emergency, and environmental morale leave, among others. Each section of the form collects essential information, starting with the requestor's details such as name, rank, and DOD ID, which ensures that the request is accurately attributed. The form also requires specifics about the leave being requested, including the type of absence and the total number of days sought. Approval processes are embedded within the form, necessitating signatures from both the requestor and their supervisor, as well as an approving authority. This layered approval structure not only provides accountability but also maintains operational readiness by ensuring that leave is granted judiciously. Furthermore, the DA 31 is subject to the Privacy Act of 1974, which underscores the importance of handling personal information with care. Understanding how to properly fill out and submit this form is essential for service members aiming to balance their professional obligations with personal needs.
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Documents used along the form
The DA 31 form is an important document used by military personnel to request leave. However, several other forms and documents often accompany it to ensure the leave process runs smoothly. Below is a list of these forms, along with a brief description of each.
- Leave and Earnings Statement (LES): This document provides a summary of a service member's pay, deductions, and leave balance. It is essential for understanding how much leave is available and how it may impact the leave request.
- DA Form 4187: This is a personnel action form used to request changes in a service member's status. It may be necessary for situations that require adjustments to duty assignments or other personnel actions related to the leave.
- DA Form 4856: This form is used for counseling and documenting discussions between a service member and their supervisor. It may be relevant when discussing leave-related issues or performance concerns that could affect the leave request.
- Florida Marriage Application Form: A crucial step for couples looking to marry in Florida, this form must be submitted to obtain a marriage license valid for 60 days. For more information, refer to All Florida Forms.
- Medical Documentation: In cases where leave is requested for medical reasons, appropriate medical documentation is required. This supports the leave request and ensures compliance with regulations.
- Travel Orders: If the leave involves travel, travel orders may be necessary. These orders outline the details of the travel and may be required for reimbursement of expenses.
Understanding these forms can help streamline the leave process for military personnel. Each document serves a specific purpose and contributes to a clearer understanding of leave entitlements and responsibilities.
Form Breakdown
| Fact Name | Description |
|---|---|
| Form Purpose | The DA 31 form is used to request and authorize leave for military personnel. |
| Governing Law | This form is governed by AR 600-8-10, which outlines the policies for leave and passes. |
| Privacy Act | This form is subject to the Privacy Act of 1974, ensuring the protection of personal information. |
| Requestor Information | Part I of the form requires details such as name, DOD ID, rank, and leave address. |
| Types of Absence | The form includes various types of leave, including chargeable, non-chargeable, and combinations of both. |
| Signature Requirement | Signatures from the requestor, supervisor, and approving authority are necessary for processing the leave request. |
| Leave Dates | Requestors must specify the start and end dates of the leave, as well as the total days requested. |
| Previous Editions | The DA Form 31 is updated periodically; previous editions are considered obsolete. |
More About Da 31
What is the DA 31 form?
The DA 31 form, also known as the Request and Authority for Leave, is used by military personnel to request leave. It collects information about the requestor, the type of leave, and the duration of the absence. This form is subject to the Privacy Act of 1974.
Who needs to fill out the DA 31 form?
Any military personnel who wish to take leave must complete the DA 31 form. This includes requests for various types of leave, such as annual leave, emergency leave, and terminal leave, among others.
What information is required on the DA 31 form?
The form requires personal details, including the requestor's name, DOD ID, rank, leave address, and organization. Additionally, it asks for the type of leave requested, the dates of absence, and the number of days requested.
What types of leave can be requested using the DA 31 form?
The DA 31 form allows for several types of leave requests, including chargeable leave, non-chargeable leave, and combinations of both. Specific categories include annual leave, emergency leave, and rest and recuperation leave, among others.
How is the DA 31 form submitted?
The completed DA 31 form must be submitted to the appropriate supervisor or approving authority for review and signature. The supervisor may sign on behalf of the requestor if they are unavailable.
What happens after the DA 31 form is submitted?
Once submitted, the form will be reviewed by the supervisor and the approving authority. They will either approve or disapprove the leave request, and their signatures will be required on the form to confirm their decision.
Can leave requests be modified after submission?
Yes, if there is a need to modify a leave request after submission, the requestor can submit a new DA 31 form to request changes. This may include extending the leave or changing the dates.
Is there a deadline for submitting the DA 31 form?
It is advisable to submit the DA 31 form as early as possible. While specific deadlines may vary by unit, submitting the request well in advance helps ensure that it is processed in a timely manner.
What should be included in the remarks section of the DA 31 form?
The remarks section can be used to provide any additional information relevant to the leave request. This may include special circumstances or reasons for the leave that may assist in the approval process.
Where can I find instructions for completing the DA 31 form?
Instructions for completing the DA 31 form can be found by clicking on the instructions button associated with the form. It is important to follow these instructions to ensure all required information is accurately provided.
Da 31: Usage Steps
Completing the DA 31 form requires careful attention to detail to ensure that all necessary information is accurately provided. After filling out the form, it will need to be submitted to the appropriate authorities for approval. Below are the steps to guide you through the process of completing the form.
- Begin by entering the Control Number in the designated box at the top of the form.
- In the Requestor Information section, fill in your Name (Last, First, Middle Initial).
- Provide your DOD ID number.
- Indicate your Rank.
- Enter the Date in the format YYYYMMDD.
- Fill out your Leave Address, including Street, City, State, ZIP Code, and Phone Number.
- List your Organization, Station, and Point of Contact (POC) Email and Phone Number.
- Select the Type of Absence by marking the appropriate box (Chargeable, Non-Chargeable, or Combination) and specify the type of leave.
- In the From section, enter the start date of your leave in YYYYMMDD format.
- Specify the Total Days Requested for your leave.
- In the To section, enter the end date of your leave in YYYYMMDD format.
- Complete the Accrued Leave section by filling in the Current Balance (CR BAL), Chargeable Leave Requested, and Non-Chargeable Absence Requested.
- Sign and date the Signature of Requestor line. If you are unavailable, your supervisor may sign on your behalf.
- Have your supervisor fill in their Name, Title, and Rank/Grade. They will also indicate their recommendation by marking either Approval or Disapproval and signing the form.
- Next, the Approving Authority will need to provide their Name, Title, and Rank/Grade. They will indicate their action (Approved or Disapproved) and sign the form.
- For the Departure section, the Departure Authority will sign and date the form, providing their name and title.
- If an extension is needed, the Extension Approval Authority will fill in the number of days, date approved, name, title, and signature.
- Finally, complete the Return section with the necessary details from the Return Authority.
- In the Remarks section, if applicable, provide any additional information required.