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The DA 1380 form, officially titled the Army Reserve Record of Individual Performance of Reserve Duty Training, plays a crucial role in documenting the performance of reserve duty training for soldiers. This form is essential for reporting various training activities, including those conducted outside the standard Inactive Duty Training (IDT) battle assembly. It captures vital information such as the soldier's name, grade, branch, and the specific duties performed during the training period. The form must be prepared by the last day of each duty month and submitted to the appropriate pay channel or the Army Human Resources Command (AHRC) for non-paid inactive duty training. It is important for the responsible officer to verify the details of the training and sign the form to ensure accuracy. The DA 1380 also outlines the types of duties performed, whether paid or non-paid, and requires the citation of the documentary authority for the training reported. By maintaining accurate records through this form, soldiers can secure the retirement points they earn during their training activities, which are essential for their future benefits and service recognition.
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Documents used along the form
The DA Form 1380 is an important document used by Army Reserve members to record individual performance during Reserve Duty Training. Along with this form, several other documents may be required to ensure proper reporting and record-keeping. Here’s a brief overview of some commonly used forms and documents that often accompany the DA Form 1380.
- DA Form 1059: This form is used to document academic evaluation reports for Soldiers who have completed training courses. It provides a summary of the Soldier's performance and achievements during the course.
- DA Form 2-1: Known as the Personnel Qualification Record, this form contains a Soldier's career information, including assignments, training, and awards. It serves as a comprehensive record of a Soldier's military history.
- New York Bill of Sale Form: This document is essential for formalizing the transfer of personal property in New York, ensuring that both buyer and seller have a clear record of the transaction, as detailed at smarttemplates.net/fillable-new-york-bill-of-sale/.
- DA Form 200: This form is used for the financial accountability of government property. It is essential for documenting the transfer of property and ensuring that all items are accounted for, especially when Soldiers change units.
- DA Form 4187: This form is known as the Personnel Action form. It is used to request changes in a Soldier's status, such as promotions, reassignments, or leave requests. It helps facilitate administrative actions within the Army.
- DA Form 4856: This is the Developmental Counseling Form, which is used by leaders to document counseling sessions with Soldiers. It provides a record of discussions regarding performance, conduct, and development.
- AR 140-185: While not a form, this regulation outlines the policies and procedures for Reserve Duty Training. It provides guidance on how to complete the DA Form 1380 and other related documents.
These forms and documents work together to create a comprehensive picture of a Soldier's training and performance. Understanding their purposes can help ensure that all necessary information is accurately reported and maintained.
Form Breakdown
| Fact Name | Details |
|---|---|
| Form Purpose | The DA 1380 form is used to document an individual's performance of reserve duty training in the Army Reserve. |
| Governing Regulation | This form is governed by Army Regulation (AR) 140-185, which outlines the requirements for documenting training and duties. |
| Preparation Deadline | It must be prepared by the last day of each duty month to ensure timely submission for pay or record-keeping purposes. |
| Submission Channels | DA 1380 forms should be submitted to either the appropriate pay channel or the Army Human Resources Command (AHRC) for non-paid inactive duty training. |
| Who Prepares It | The form can be prepared by various personnel, including the chief of the proponent agency or the commanding officer of the unit of attachment. |
| Completion Instructions | Specific items must be filled out, including dates of duty, hours worked, and the nature of the training or duties performed. |
| Record Keeping | Once validated by DFAS for paid duties or AHRC for non-paid duties, the form must be filed according to AR 25-400-2. |
| Retirement Points | Retirement points are awarded based on the type of duty performed, with specific codes indicating paid or non-paid status as per AR 140-185. |
More About Da 1380
What is the purpose of the DA Form 1380?
The DA Form 1380 is used to record the individual performance of Reserve duty training for Army Reserve members. It helps document training activities, including hours worked and types of duties performed, ensuring that service members receive appropriate credit for their efforts.
Who is responsible for preparing the DA Form 1380?
Preparation of the DA Form 1380 varies depending on the context. The chief of the proponent agency prepares it for training projects with prior approval from the Army Human Resources Command (AHRC). A designated military representative handles it for attendance at professional meetings, while commanding officers prepare it for training in attached statuses or with other services.
When should the DA Form 1380 be completed?
The form should be completed by the last day of each duty month. This ensures timely submission to the appropriate pay channels or AHRC for non-paid inactive duty training, as outlined in Army Regulation 140-185.
What information is required on the DA Form 1380?
Key information includes the soldier's name, grade, branch, assigned organization, and details about the duties performed. Specific dates, hours worked, and the nature of the training or instruction must also be recorded. Additionally, the officer verifying the duty must provide their name and signature.
How are retirement points calculated on the DA Form 1380?
Retirement points are calculated based on the type of duty performed. Each period is assigned a Paid (P) or Non-Paid (N) code, followed by the correlating retirement points. For example, "P-1" represents a four-hour paid period, while "N-1" indicates a two-hour non-paid period. Special exceptions apply for funeral honors and preauthorized conferences.
What happens after the DA Form 1380 is submitted?
Once validated by the Defense Finance and Accounting Service (DFAS) for paid duties or AHRC for non-paid duties, the retirement points are awarded. Units must then annotate this validation on the form and ensure it is filed according to Army regulations.
Is there a specific format for entering dates on the DA Form 1380?
Yes, dates must be entered in the format of day, month, and year. This format ensures clarity and consistency when recording duty days for the month.
Can the DA Form 1380 be used for training outside the regular duty schedule?
Absolutely. The form is specifically designed to document Reserve training that occurs outside of the normal Inactive Duty Training (IDT) battle assembly. It can also be used for equivalent or appropriate duties performed by soldiers in various capacities.
What should be done if there are multiple periods of duty to report?
If there are multiple periods of duty or training, it is essential to list each period separately on the form. This includes specifying the location, nature of the duties, and the training or instruction for each duty day.
Where should the completed DA Form 1380 be submitted?
The completed form should be submitted to the appropriate pay channel or to the Army Human Resources Command (AHRC) for non-paid inactive duty training. It is crucial to ensure that submissions are made by the last day of each duty month to avoid delays in processing.
Da 1380: Usage Steps
Completing the DA Form 1380 is essential for documenting individual performance during Reserve Duty Training. This form must be filled out accurately to ensure proper processing and acknowledgment of training activities. Below are the steps to guide you through the process of filling out the form.
- Begin with the date at the top of the form. Enter the current date in the format MM/DD/YYYY.
- In the FROM section, provide the name of the reporting agency and include the ZIP code.
- For the ANNIVERSARY YEAR ENDING DATE, fill in the date that marks the end of the reporting year in MM/DD format.
- In the TO section, write the complete designation and address of the Records Manager for the individual’s records, including the ZIP code.
- Enter the LAST NAME, FIRST NAME, and MIDDLE INITIAL of the individual whose performance is being recorded.
- Fill in the GRADE and BRANCH of the individual.
- In the INDIVIDUAL'S ASSIGNED ORGANIZATION section, indicate the organization to which the individual is assigned, if it differs from the office of the addressee.
- In section 9, check the appropriate box to indicate the type of duties performed. Cite the authorization for the training as required.
- For the DATE column (a), enter the day, month, and year for each duty day in the format MM/DD/YYYY.
- In column (b), indicate the total number of hours worked for each duty day.
- In column (c), provide the Paid (P) or Non-Paid (N) code, along with the correlating retirement point credits earned.
- In column (d), describe the location, nature of duties, training, or instruction performed.
- For the TYPED NAME, GRADE, AND POSITION of the officer verifying the duties, enter the required information in the designated area.
- Obtain the SIGNATURE OF OFFICER who has knowledge of the duties performed.
- Finally, for the RECORDS MANAGER OF INDIVIDUAL SOLDIER'S RECORDS PAY DATA, indicate whether the form is submitted or if it is not applicable.
Once completed, the form should be submitted to the appropriate channels for processing. Ensure that all sections are filled out thoroughly to avoid any delays in recognition of the training performed.